2015 Criteria Resources
Green Charrette Tools
Pre-Development Design Toolkit: This toolkit will help you organize your integrative design process, establish an achievable pre-development timeline, and highlight how to engage stakeholders.
These tools are designed to help affordable housing property owners better assess and respond to the needs of their aging residents through the built environment.
- Aging-in-Place Prioritization Charrette Tool: The Prioritization Matrix is intended to help organize aging-in-place strategies in a way that will assist the team in recognizing the relative priority level between strategies
- Aging-in-Place Design Guidelines: These Aging In Place Design Guidelines supplement existing Enterprise resources for sustainable, affordable housing.
- 2015 Criteria Aging-in-Place Recommendations: explore select measures of the 2015 Criteria most relevant to aging in place.
- Aging-in-Place Existing Conditions Checklist this checklist may be used to evaluate an existing site and/or building for design strategies that would enable residents to age with dignity in their homes.
The Success of Charrettes - This report highlights the emerging practice of integrative design within the affordable housing sector.
Healthy Native Homes Roadmap - This online tool leads participants through a series of prompts to build a customized, downloadable roadmap for your next project.
Green Charrette Toolkit
These resources help project teams and facilitators design and implement successful Enterprise Green Communities charrettes. The templates can be used as-is or modified to fit the team and facilitator’s resources and experience. Refer to the Toolkit Map for more information.
- Facilitator’s Guide
- Facilitator's Preparation Checklist
- Sample Annotated Agenda
- Green Development Plan
- Powerpoint Presentation
- Facilitating Touchstones Exercise and Results Example
- Facilitating Breakout Exercises and Worksheets
- Resources Checklist
To help project teams meet the requirements of the Enterprise Green Communities Criteria, we have developed a series customizable specifications templates and companion planning spreadsheets. When construction specifications include the correct green building requirements, contractors have the information they need to successfully build green affordable housing.
- 2015 Criteria Single Family Specifications
- 2015 Criteria Single Family Scopes of Work
- Single Family Specifications Companion Matrix
This model Universal Design Specification is a resource for those designing and building vibrant, multi-generational housing. It has been has been created as a companion to the Enterprise Green Communities Criteria (both 2011 and 2015), for both single-family and multifamily projects.
The Step-By-Step Multifamily Retrofit Process
Housing preservation, reliable and lower operating costs, improved indoor environmental quality, and reduced carbon emissions: all these benefit multifamily housing properties through retrofit.
Knowing how to select prime candidates for retrofit, though, along with aligning funding sources, selecting an audit protocol, ensuring proper implementation, and evaluating results is daunting for many portfolio managers. This toolkit distills Enterprise’s experience retrofitting multifamily affordable housing into the critical steps necessary for success. What follows is a roadmap for multifamily housing owners, investors, and developers which outlines a comprehensive, cost-effective approach to retrofit.
How to Use this on-line Toolkit
This step-by-step process can be used in three ways:
- Portfolio Approach - Assists you in developing an action plan to increase the efficiency of your portfolio through selective application of retrofits and related tools
- Project Approach - Assists you in taking one project through a streamlined, cost effective, efficient retrofit process
- Midway through process and/or near completion - Use as a toolkit at any point during the retrofit process in order to make smart and cost-effective decisions
The 9 Stages of the Retrofit Process with Resources
The resources provided here guide you through the stages of upgrading your portfolio or property. Each stage has specific directions with tools to assist you.
1. Review Portfolio: Use benchmarking to understand the energy use of your portfolio and guide decisions on capital upgrades.
To identify buildings with the greatest potential for energy, water efficiency and capital improvements, first benchmark your portfolio for operating expenses. Work with property management staff to collect and then input 12 months of historic utility consumption data in an online energy benchmarking and management tool. These tools compare your buildings to a national sample of similar buildings, helping you identify and select the least efficient properties in your portfolio and set priorities for use of your limited staff time and investment capital. You will ultimately be able to track changes in energy use over time for single buildings or groups of buildings, and track cost savings throughout the process. EPA Portfolio Manager, linked below, is a free online tool to help you get this process underway.
2. Secure Funding: Identify potential sources of capital for your portfolio improvements
The timeline from identification of a financing strategy to securing funding for retrofit upgrades can be complicated and can vary dramatically from a few months to one year depending on the funding sources. Which funding sources are available to you and your specific building portfolio will often guide your retrofit decisions. It is important to ask the right questions up front to ensure each property is appropriately matched with the capital to perform a retrofit. Enterprise has created a tool, the Financial Decision Tree, to assist owners in making funding decisions, along with the list of important questions below.
- What are the local, state and federal incentives or subsidies available for retrofits?
- What are the trends and higher-than-average utility expenses for the portfolio?
- What are the properties’ partnership agreements, loan agreements, and audited financials for refinancing or recapitalization potential?
- What are the properties’ regulatory agreements or requirements?
- Who are the point staff to present financial analyses for approvals?
- Are there complete capital needs assessments to estimate retrofit costs for financial analysis?
3. Select Property: Identify buildings with the greatest potential for energy, water efficiency and capital improvements.
On average, 20-25% energy savings can be achieved if retrofits are implemented on buildings poised for major systems upgrades. Informed by the portfolio utility benchmarking and financial analysis, use the threshold screening criteria and Property Screener tool below to prioritize your properties as good retrofit candidates.
- Building is older than 10 years
- Owner pays all bills (master metered)
- High energy intensity or Home Heating Index (HHI)
- High utility cost (spending over $1,000/unit a year)
- High maintenance/repairs costs for HVAC equipment
- Inefficient heating or cooling systems, appliances, lighting, or water fixtures (older
- than 10 years)
- Major piece of equipment slated for replacement within three years
- Available operating cash flow to payback retrofit improvements
- Property is positioned for recapitalization or refinance in the near term
4. Select Audit Protocol: Select the appropriate protocol based on the funding source to obtain an investment grade audit.
Owner’s objectives, funder/lender requirements and utility company rebate requirements will all influence the decision of which audit protocol to use. Enterprise has created two audit protocol standards that will yield an investment grade report: Use the Energy and Water Audit Protocol if the property can only finance energy and water upgrades. Use the Green Capital Needs Assessment Protocol if the property needs capital and energy/water upgrades and is in a position to refinance or resyndicate. Clearly state to your auditor your objectives as owner as well as the exact report parameters your funding source(s) requires:
5. Select Auditor and Conduct Audit: Obtain a quality auditor and final report with this guidance on auditor credentials and through a nationally screened list of Technical Assistance Providers.
An auditor will work directly with the owner to obtain 12-24 months of historical utility data, schedule an on-site property inspection, gain access to residential units for inspection, and schedule interviews with maintenance staff and the property manager.The preliminary audit report should come in a format agreed upon by the owner and should, at minimum, include recommendations for energy-efficiency, water conservation, capital improvements and indoor air quality improvements based upon the auditor’s energy modeling, on-site inspections, resident and staff interviews, and analysis of the building’s past performance. Select an auditor through a Request For Proposal process; the criteria below provide guidance for auditor qualifications. The Technical Assistance Database linked below provides a list of nationally screened TA providers, including multifamily energy auditors.
Criteria to select an auditor:
- Ability to follow the Enterprise audit protocols with templates, and create report using these materials
- Experience in energy auditing and physical needs assessments for multifamily housing
- Experience using the energy modeling software and diagnostic testing prescribed in the referenced audit protocol
- Experience assessing feasibility of renewable energy installations
- Experience conducting financial analysis and cost estimates that generate investment grade level information (replacement reserve, life cycle cost, simple payback, SIR analysis)
- Evidence of a qualified team to execute all components (i.e., CNA Provider, Energy Auditor, Energy Modeler, Architect, etc.)
- Sufficient capacity to complete the scope of work
- Ability to perform post-retrofit inspections as per the Quality Assurance and
- Verification Measures Guidelines (optional)
We recommend that the auditor or team has the following certifications:
- Building Performance Institute (BPI) multifamily analyst
- Certified Energy Manager (CEM)
- Licensed mechanical engineer
- Licensed electrical engineer
- Energy modeler
- General contractor
- Certified Green Building Professional
- Home Energy Rating System (HERS) Rater
- Retro-commissioning agent
- Renewable energy expert
- Licensed architect
- Financial expert
- Integrated Pest Management professional
Technical Assistance Provider Database includes vetted GCNA Providers
6. Determine Final Scope of Work and Select Contractor to Complete Renovation: Work with the auditor and team to tailor the final retrofit scope of work based on the audit report and available financing. Hire a high-quality contractor to establish construction framework that ensures installed measures meet the audit report specifications.
The owner’s team (property manager, asset management staff and possibly general contractor, trades, architect, engineer) provides feedback on the financial and physical feasibility of the audit report’s proposed measures. Once the owner’s team has completed a Bid Set including drawings, engineering calculations and product specifications that meet the auditor’s performance criteria, a general contractor and/or trades can provide pricing. Often the contractors will have suggestions or revisions based on actual field conditions or code requirements. These revisions can be incorporated into the set of drawings that is submitted to the Building Department for permitting. The Building Department may provide another round of revisions that will need to be incorporated into the final Permit Set of construction documents.
It is critical to hire a high-quality, experienced contractor to draft a comprehensive scope so that the measures as installed meet the equipment and performance specifications outlined in the audit report. This will help to guarantee that the predicted savings are realized. Enterprise has created a Construction Flow Chart that outlines a more comprehensive construction process to ensure the whole team verifies that the retrofit upgrades are specified and installed properly. Below are steps to determine the final scope of work to include in the construction process:
- Meet with auditor, property management, asset management and operations & maintenance staff to review the audit results
- Evaluate the auditor’s recommended measures, factoring in any capital reserve planning
- Evaluate the auditor’s recommendations in light of any plans to refinance and/or resyndicate
- Calculate any collateral costs associated with each measure that are not factored into the auditor’s costs (i.e., removal/disposal of existing equipment, resident impact/relocation, disturbance of asbestos/lead paint)
- Translate the final retrofit scope into construction documents
7. Conduct Quality Assurance and Verification (QA&V): Hire a third party to conduct Quality Assurance and Verification to ensure retrofit measures are installed properly and that predicted savings are realized.
It is recommended that the owner hire a third party to conduct quality assurance and verification (QA&V). These third-party QA&V tests will verify that the renovations improved the building’s condition according to plan. The Enterprise QA&V Guidelines by Measure Table outlines the testing and reporting activities to be completed. Consider engaging the same consultant as QA&V Provider that conducted the building’s initial audit. What to consider when choosing a QA&V Provider:
- Experience in energy auditing and providing QA&V services to multifamily housing
- Evidence that a team is assembled to carry out the various components prescribed in the QA&V Guidelines by Measure
- Sufficient staff and/or team capacity according to the project’s location and expected timeframe
- Ability to provide competitive pricing
8. Monitor Utility Use: Perform ongoing monitoring of utility usage to ensure that projected savings are realized.
Energy benchmarking and management tools will help you:
- Evaluate how actual savings compare to predictions post-retrofit
- Monitor the ongoing health of your portfolio
- Manage operating costs as energy prices fluctuate
With knowledge of ongoing operating expenses, you can strategically plan to manage buildings that are highly inefficient, incorporate better practices for average buildings, and replicate practices employed in efficient buildings. Regular and standardized energy data collection plays an important role in portfolio management. The Residential Energy and Water Data Collaborative (REWDC) has found tracking of utility consumption data to be important for a number of reasons which are discussed at length in their white paper. These include:
- Establishing performance benchmarks
- Identifying cost-effective improvements
- Influencing lending and investment decisions
- Supporting policy and regulatory changes
- Proving value for building owners beyond cost savings
- Engaging property owners and residents in realizing utility cost savings from green behavior, measures and improvements
We created a template data collection form to align your portfolio with an online benchmarking and energy management tool. The links below direct you to a selection of online benchmarking systems to help you ensure your portfolio’s sustained health.
9. Management, Operations and Maintenance: Ensure that management practices, ongoing maintenance and resident actions support the optimal performance of the newly installed green features.
Sustaining efficient building operations is a challenging task and requires coordinated effort in all aspects of housing operations, from management to maintenance staff. Often, additional 5-10% savings can be achieved without physical building changes, but through better building operations and maintenance processes and resident education and empowerment. Enterprise O&M and Resident Engagement Tools will assist you in identifying behavior-based portfolio and building challenges, as well as best practices to improve operations and maintenance practices and effective ways to engage residents. The Enterprise “Training in a Box” tools include resources to help residents and staff understand the purpose and operations of the new features in their buildings. Using these templates will ensure that ongoing maintenance staff and resident behavior support optimal performance of the newly installed green features. At all costs, adopting portfolio-level utility management strategies along with staff and resident behavior best practices, should be prioritized.
- Collect 12-24 months of historical consumption data
- Input property information and data into specified format
- Gather utility logins and authorizations
- Set up ongoing utility data retrieval or manual entry
- Enter information on recent upgrades
Initial Benchmark and Training
- Analyze historical usage
- Use energy software provider to train users
Ongoing Monitoring and Reporting
- Establish internal utility tracking and review process
- Address data issues as needed
- Establish annual energy performance reviews
- Establish portfolio utility performance tracking
Overview of the Retrofit Process Toolkit
The Multifamily Retrofit Toolkit is composed of a variety of different parts. These are listed below.
The main toolkit is made up of four core documents:
- Step-By-Step Retrofit Process
- Energy and Water Audit Protocol
- Green Capital Needs Assessment Protocol
- Frequently Asked Questions
Referenced within the documents are these supporting attachments:
Attachment C - Site Visit Preparation
Referenced within the documents are links to important resources:
- Database of Energy Efficiency & Renewables Incentives & Rebates
- Technical Assistance Provider Database
- Fannie Mae Green Refinance Plus Program
- Enterprise Utility Allowance Resource Guide
- National Center for Healthy Housing Resource Library
- Green Capital Needs Assessment Example
Tools to Engage Staff in Green Operations & Maintenance
These materials will help you teach various audiences how to integrate green and healthy practices into current operations and maintenance practices.
Manual & Maintenance Schedules
Manuals provide the backbone of a property’s maintenance program, reducing re-work, streamlining operations, and providing valuable assistance with staff on-boarding and training. These workbooks are aligned with the key principles of the 2015 Criteria and are designed to ensure that design and construction intentions are codified into operations and maintenance guidelines.
Research & Reports
Enterprise’s comprehensive research and evaluation efforts seek to demonstrate the health, economic and environmental benefits of affordable housing developed and preserved to the Enterprise Green Communities Criteria. Through this effort, we aim to prove that green homes are more affordable and healthier as a result of lower energy and water consumption and healthier living environments, thus enhancing the quality of life of residents.
Green Policies Build Green Homes, Green Communities
This report assesses the impact of green requirements on LIHTC allocations with the goal of quantifying the penetration of green building across the affordable housing industry.
2015 Criteria Incremental Cost Survey, Green Communities, Bridgewire Consulting
The purpose of this guide is to provide users of the 2015 Criteria—owners, developers, design professionals, contractors, and others—with industry estimates for the costs of meeting the 2015 Enterprise Green Communities Criteria. For the purposes of this guide, the project team defined incremental cost as the added cost to exceed standard construction practice for the affordable housing industry. It should be noted that this resource is not a cost-benefit guide. All users should consider the positive impacts of meeting the 2015 Criteria and weigh these against the costs estimated in this guide and by professionals working on your project.
Enterprise Green Communities Criteria: Incremental Costs, Measurable Savings Update, Peter Morris, Yianice Hernandez
This update to Incremental Cost, Measurable Savings report illustrates the cost effectiveness of the Enterprise Green Communities Criteria in delivering health, economic and environmental benefits to developers and residents of green affordable housing. For this latest report, Enterprise partnered with Davis Langdon to complete the analysis on an expanded dataset of 52 green affordable housing developments, up from 27 included in the 2009 report.
Greener Housing = Improved Health: A Winning Combination: Design and Specifications by Noreen Beatley
This paper provides background on the relationship between housing and health and, using case studies developed by the National Center for Healthy Housing (NCHH), illustrates how building affordable green housing provides health benefits to its low-income residents.
Utility Allowance Options for Investments in Energy Efficiency: Resource Guide by Yianice Hernandez, Julieann Summerford
This resource increases awareness about adopting, establishing, and offering utility allowance options supportive of energy-efficiency investments in new construction and rehabilitation
Tools to Engage Residents in Green & Healthy Living
Educate and engage the people that live in your buildings. Their actions can help create a community that supports healthy living, lowers utility and maintenance costs, and maximizes the environmental benefits of green affordable housing.
Watch this short presentation explaining Enterprise's commitment to green affordable housing and resident led engagement strategies.
Resident Engagement Manual
Manuals provide the backbone of a property’s resident engagement program. This suite of materials align with the key principles of the 2015 Criteria and allows owners to translate information about the design and construction of their building into a format that engages residents on how to best maintain their dwelling unit and the building at large.
- Green Resident Engagement Manual Template
- Guidelines on how to tailor the manual to meet your needs
- Sample Orientation Agenda
See how Residents used these materials in their communities to support healthy living, lower utility and maintenance costs and maximize the environmental benefits of green affordable housing
- Community Housing Partners created a series of videos for their SMART homes green tenant education program.
- Abode Communities: Adapted the Green Leader Toolkit to focus on the communities youth. The 2 O' Clock Earth News is a program created by the Ivy Terrace Earth Club kids to share information on how to make the world more environmentally friendly.
- Eden Housing: At their after school programs (currently in 14 sites), they have incorporated green education into youth programming as well.
- Aeon: Aeon’s effort involves direct collaboration with residents, via listening sessions, to define an education plan that takes their interests into account. As part of this direct outreach, Aeon has already identified individuals who are interested in taking on the role of a in the property to help deliver educational trainings in through a peer-to-peer exchange. Aeon highlighted their resident engagement work on their website. Gina Ciganik discusses Aeon's resident engagement strategy. Aeon translated their resident engagement materials into Somali to effectively engage the population:
- Farmworker Housing Development Corporation: Hosted a series of community meetings, workshops, and individual home visits facilitated by staff as part of their resident education strategy. The program components include: mentoring green resident leaders; sharing information on ways to conserve water and energy; recycling; home maintenance; and healthy living and pest management.
- Foundation Communities: The Saving Green Program consists of three hands-on educational workshops, in-home energy and water audits and improvements, follow-up energy reports that show participants’ usage trends, and an energy saving contest where the top three winners receive discounts off their rent. Since the inception of this program, participants have reduced their energy usage by as much as 20% compared to the previous year.
- Self Help: Self-help has implemented additional educational tools in green and healthy living to further enhance the green retrofit efforts for its property and its residents. Self-help conducted an in-depth engagement process and detailed training which will impact the resident’s lifestyles going forward.